We would gladly take you through all the aspects of getting your precious hunting trophies exported to you, and it begins long before your trophies are ready for export.

Phase 1

• Outfitter and Professional Hunter (South African Hunting Safari), you would have booked your hunting safari long before you arrived in South Africa

• • You would have agreed on the hunting package that caters to your specific hunting requirements.
  • The Outfitter will book a Professional Hunter to ensure that you track and harvest the perfect animals based on your hunting package.
  • Your knowledgeable Outfitter would put you in contact with the best Taxidermist South African has to offer, where you would decide on how you would like your trophies mounted/processed.

Your hunting safari is concluded, what happens now?

• • Very Important, before you depart South Africa and return home, you must complete some paperwork with your Outfitter, these documents are very important, as this is the beginning stage of the documentation EMIAC will require to apply for your Nature Conservation Export Permits which must accompany your consignment at time of export, to legally export your consignment out of South Africa and into your home country.
  • The PH Register will contain the species you’ve hunted, and this register would be signed by your Outfitter, your Professional Hunter and yourself.
  • You would then settle any outstanding charges not included in your hunting package, with your Outfitter.
  • Kindly note that your freight charges are not included or part of your Hunting Safari.

Phase 2

• Taxidermy (Processing of Trophies), Once you’ve hunted with your Professional Hunter and harvested the species you came to Africa to hunt,

• • The Outfitter’s skinners and field preparation team would see to your harvested species, once correctly prepped they will have it delivered to the Taxidermy.
  • You would have agreed with the Taxidermy on how you would like your trophies to be processed/mounted, the Taxidermy in turn will skilfully prepare your trophies as agreed.
  • During the taxidermy processing period, the Taxidermy would contact EMIAC and provide us with your Hunting documentation that your Outfitter supplied them,
  • This allows EMIAC to start preparations in acquiring all your necessary Nature Conservation Export Documentation, these export documentations are required to legally export your consignment.
  • These hunting documents would include but not limited to:
    • Your PH Register
    • Hunting farm’s P3
    • Your Permission to Hunt
    • Outfitter’s Permit
    • Professional Hunter’s Permit
  • Once your trophies are complete and your account settled with the Taxidermy for their services rendered to process/mount your trophies, the Taxidermy will contact EMIAC to schedule a date for our experienced logistical crew to attend to the crating & collection of your trophies (in some cases where the taxidermy does their own crating, EMIAC will only arrange collection).
  • Kindly note that your freight charges are not included or part of your Taxidermy Trophy Processing bill.

 Phase 3

• EMIAC (Freight Forwarders), EMIAC will be responsible for the exportation of your Hunting Trophies out of South Africa up to the port of entry into your country,

• • At this point, we would schedule our logistical crew to collect your crated trophies and deliver it to our warehouse.
  • We do not use third parties to collect your trophies, neither do we rent space in other companies’ warehouses to store your trophies, all of these functions are kept in house to ensure maximum control of your consignment from the time your precious trophies are entrusted to us at the Taxidermy.
  • Once it arrives at our warehouse, your consignment will be checked into our warehouse, where your crate information will be uploaded into our system.
  • The system will allocate crate labels and crate numbers in accordance with your specific crate information and link this information to your consignment’s export file number.
  • Your crates will be securely stored in our climate-controlled warehouse, until your consignment is ready for export (via Airfreight or Ocean Freight).
  • By the time we receive your crates, EMIAC would have applied for all your South Africa Nature Conservation documentation, such as the Plains Game, TOPS & CITES Export Permits.
  • Once we have received your Nature Conservation Export Permits from our authorities, will we check all documentations to ensured that we have all the required export documentation for the legal exporting of your hunting trophies out of South Africa.
  • EMIAC will contact your countries authority, as each country around the world have their own rules and regulations, and we will get confirmation from your country’s authority, as to what other documentation they might require, before we export your consignment, such as
    • Fumigation Certificates, Phytosanitary Certificates, Lacey Act Declarations, Veterinarian Health Certificates, Certificate of Origin and so on.
  • At this point your consignment is complete and ready for export (Export Documentation & Hunting Trophies), we can now provide you with the final freight quotations.
  • You will then decide on whether you want to export your consignment via Airfreight or Ocean Freight and will pay for whichever freight option best suite your requirements.
  • With Payment concluded and the funds allocated to your file.
  • EMIAC can now arrange the freight booking based on the freight method you decided on (Air or Ocean Freight).
  • Once we have received the confirmed booking, can we schedule the Nature Conservation Inspections and Endorsement of your documentation with our NATCON & Customs Authorities in South Africa.
  • EMIAC will arrange for the Loss & Damage Protection (in transit insurance) that will be in place from the time your consignment leaves our warehouse until it reaches your door in your country.
  • EMIAC will arrange the delivery of your consignment from our warehouse to the airline’s depot or to the shipping lines vessel’s port of call, according to your consignment booking dates.
  • EMIAC will arrange for a courier to deliver your consignment’s original endorsed export documentation to your Import Clearing Agent in your country.
  • Once your consignment has departed will our operations team do the tracking and tracing of the consignment and keep all parties updated on the progress of the export, until it reaches the country of import.
  • Kindly note that EMIAC Freight Charges, is for the export of your consignment up to the point that your consignment reaches the port of entry into your country.
  • All SA Freight forwarders are not registered as Import Agent in your country, therefor we cannot assist from this point forward with the import customs clearance and delivery in your country.

EMIAC HAS A WORLDWIDE PARTNER NETWORK OF IMPORT CLEARING AGENTS IN ALL COUNTRIES, WHICH LIKE US, SPECIALISE IN THE HUNTING TROPHIES FREIGHT INDUSTRY AND THEY WILL BE ABLE TO ASSIST YOU WITH THE IMPORT CUSTOMS CLEARNCE, INSPECTIONS AND DELIVERY OF YOUR HUNTING TROPHY CRATES ONCE IT ARRIVES IN YOUR COUNTRY’S PORT OF ENTRY.

 Phase 4

• Import Clearing agent,
  • EMIAC might not be able to assist from this point forward, as mentioned above but this does not mean we do not take responsibility and ensuring that you get your consignment safely cleared and delivered to you, therefor we will recommend the assistance of an Import Clear Agent in your country to assist you with the Import customs clearance and delivery of your consignment.
  • because hunting trophies are a specialised commodity, it has a specific customs clearance process with your country’s import authority.
  • The Clearing Agent you decided on, will be in contact with EMIAC’s operations team and they will receive the track and trace updates from EMIAC on a regular basis.
  • Your clearing agent will receive your consignment’s original endorsed export documentation via courier which EMIAC sent them.
  • They will prepare for the arrival of your consignment of hunting trophies at the port of entry and get everything in place for the customs clearance, inspections and delivery to flow smoothly.
  • Once your consignment arrives and the customs authority has released your consignment.
  • Can the clearing agent arrange for the delivery to your consignment to your nominated delivery address as agreed with you.
  • Kindly note that EMIAC’s freight charges does not include the destination charges such as Clearance or Delivery in your country and these service charges will be payable to the Import Clearing agent that assist you.
  • EMIAC will keep following up with your Import Clearing Agent until they provide us a Proof of Delivery that you have received your Hunting Trophy Crate.
  • Once we received confirmation that you are in possession of your beautiful trophies will we close your file on our side.

You are welcome to contact EMIAC on +27 11 392 1657 or via email if you require any additional information on the exporting of your Hunting Trophies.